Technical Project Coordinator

Project coordination and management:

• Day-to-day management of smaller IT projects – ensuring smooth workflow and execution of project goals.

• Work organization – breaking down requirements into epics, user stories, and tasks in cooperation with the development team.

• Estimation and planning – coordinating task estimation with a small team of developers and logging estimates in the system.

• Backlog management – prioritizing, maintaining task order, and reviewing outdated requests.

• Scope and risk control – monitoring progress, spotting potential delays, and escalating changes that impact budget or timeline.

• Client communication – ongoing reporting of project progress and status.

• Leading meetings and demos – organizing status meetings, taking notes, and defining concrete action items.

• Follow-up on agreements – preparing post-meeting summaries and ensuring clear communication with both the client and the team.

Tool administration and team support:

• Work management tools administration (e.g., ClickUp, GitLab/GitHub) – maintaining structure, statuses, project consistency, and clean task/code architecture.

• Time and resource tracking – verifying data accuracy, monitoring hours, and managing team workload schedules.

• Internal communication and office systems maintenance – keeping team communicators organized and managing basic permissions/access rights.

• Internal documentation creation – preparing and updating concise “how-to” guidelines for internal tools.

• First line of technical/organizational support – diagnosing day-to-day issues reported by the team and routing them to the right person.

• Experience in coordinating IT projects, tasks, or team workflows.

• Basic understanding of IT delivery processes and Agile/Scrum frameworks.

• Hands-on experience with project and task management tools (e.g., ClickUp, Jira, Asana, Trello).

• Strong organizational skills, attention to detail, and a focus on meeting deadlines, scope, and agreements.

• Ability to organize backlogs, break down tasks, and collaborate effectively with technical teams.

• Ability to independently identify problems, risks, and delays, and escalate them appropriately.

• Strong communication skills — both with the internal team and clients.

• Ability to run meetings, prepare notes, and execute effective follow-ups on decisions made.

• Proactivity, accountability, and a focus on getting things done.

• Fluent written and spoken English — enabling seamless communication and work with technical documentation.

Nice to have:

• Experience with tools supporting IT team workflows (GitLab, GitHub, ClickUp, etc.).

• Technical mindset or basic DevOps background (knowledge of Git, Python/Bash scripting), helping to better understand software development processes and environments.